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*Attention Artists*
Call For Screening of Art Works
2008 Saratoga Rotary Art Show
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We invite you to exhibit at our Annual Art Show, the Largest One-Day Juried Art Show in the Western United States. Please read the following for details on how you can participate.
Held the First Sunday in May since 1959
This year: Sunday, May 4th 2008,
at West Valley College, Fruitvale Avenue, Saratoga
Since 1959, Saratoga Rotary Club has hosted one of the finest outdoor shows in the West. More than 20,000 Art Collectors come to see and buy works from the finest local and national artists. The Saratoga Art Show presents over 10,000 original works of art and features 200 artists.
You Talked, We Listened - New Fee Structure
You've told us that you want to keep more of the proceeds of incremental sales - you wanted us to reduce our commission, so we've revamped the fee structure accordingly. See below.
Why Artists Should Participate:
- A large number of potential buyers: The largest one-day juried art show in the West
- 20,000 art collectors from around the world
- Strong buyer profile: Saratoga and the surrounding Los Gatos/West Valley area are among the top 100 wealthiest zip codes
- Cash prizes to recognize outstanding achievement
- Artist Hospitality includes complimentary continental breakfast, lunch, snacks
- Artist Relations includes troubleshooters and booth sitters
- Great food and fine wines
- Musical entertainment
- Children's Theatre and hands-on art activities for children
- Regional advertising, promotion and public relations
- Free glossy show program highlights artists
- Show website promotes exhibiting artists
- Free parking
- Beautiful setting
- Sunday security from set-up through load-out
Revised Fee Structure
The Saratoga Rotary Art Show charges a standard booth fee of $225 and a 20% commission on all sales. As an incentive, we are offering Early Bird Booth Discount Fee of $175 (see table below). Our show is a fundraiser, with all net proceeds going to the Saratoga Rotary Charitable Foundation. More than $1,900,000 has been distributed to local and national non-profit organizations since the Show's inception.
Booth Fees
There are four Booth Fee classifications:
| TYPE |
PRICE PER CATEGORY |
RECEIVED BY |
| Early |
$175 |
February 25, 2008 |
| Standard |
$225 |
after February 25 and by March 10, 2008 |
| Outside USA |
Fee waived |
Received by March 10, 2008 |
| Late |
$225 |
After March 10, 2008, entry is not guaranteed and you will not be able to be listed in our program |
Application Fee
The $20 non-refundable application fee must be submitted by January 22 for each category application submitted.
What The Show Provides to Make it Easier for Artists:
A resale number is not necessary for participating artists. Saratoga Rotary manages the sales transactions and retains a 20% commission:
- Artists do not pay bank charges, handle cash, pay sales tax, absorb bad checks
- Set up assistance is provided the day before the show
- Booths are easily accessible for unloading
- Continental breakfast and lunches are provided
- Cold drinks are available throughout the day
- Tear down assistance is available upon request
- Artists checks are mailed within 72 hours
Most importantly, net proceeds from the Show are distributed to charities through a grant process by the Saratoga Rotary Charitable Foundation
Awards
Up to $3,000 in prize money will be awarded, including $1,000 "Best of Show" Award. All award winners will receive an invitation to exhibit the following year in the Saratoga Rotary Art Show.
Screening
Artists who wish to exhibit in the Show are asked to present samples of their art work for judging. Work must be representative of art to be offered for sale at the May Show. All artists are welcome; additional applications will be available at the screening.
Application Deadline
There is a $20 application fee. All completed online or mail-in applications must be received no later than January 22, 2008. Applying is easy-you have three ways to apply.
Jury and Selection Process
A panel of jurors selects participants for the exhibition. Exhibitor selections are based on quality of workmanship, originality, and artistic conception. We strive for balance in our Show, with artists representing various categories. The top scoring Artists are invited to participate in the Show. Selections by the Jury are final. Award Winners from previous years, and exceptional local and national Artists, are brought to the show by invitation. A wait list is selected from the jury scores in each medium and invited as cancellations occur in that particular medium. The Show will not be responsible for post office delays or deliveries.
- What Jurors are Looking For:
Original art is expected. A minimum number of pieces offered for sale may be prints, copies, or from a common mold or pattern. Only art handcrafted by the artists can be exhibited and sold.
- How will I know if I have been selected for the Art Show?
Notification of results will be emailed by February 14th.
All application fees are non-refundable.
Telephone notification will not be provided prior to email notification under any circumstances.
Artists' acceptances, accompanied by their entry fees, must be received by March 10. We will include acceptance and payment instructions in our notification.
We will begin production of our program which will be available April 1.
In order to be included, we must have your acceptance and entry fee by March 1.
In-Person Screening
It is advantageous for new artists to present their works in person for the jury. Please click here for the PDF Form to print, fill out and bring with you to the screening. (You will need Adobe PDF Reader to view the form.)
Completed applications and pictures (or detailed sketches) of display booths for use in allotting spaces upon artists' selections should accompany the art to be juried. Resumes and statements about the works are welcome and encouraged. All work to be juried must be priced.
When is the Screening Date?
Saturday, January 26th 2008-9:00 a.m. to 2:00 p.m.
Where is the Screening held? (Click here for directions.)
Campus Center
West Valley College
14000 Fruitvale Avenue
Saratoga, CA 95070
What should I expect at the screening/how does it work?
Please arrive at the screening one-half hour early to have your art SET UP FOR JURYING, according to the schedule below. Painters, graphic artists and photographers whose pieces are large (30"x40") should bring no more than 3 examples. Table spaces of approximately 30" x 40" will be allotted artists for displays of jewelry and ceramics. More than adequate space is available for the other categories of art. We cannot accommodate the use of easels or pieces requiring water.
What time does it start?
Doors open at 8:15 a.m.
What is the Screening Schedule?
The screening schedule is:
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TIME
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FLAG ROOM
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BALTIC ROOM
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9:00 am
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Paintings: acrylics, oils, and/or watercolors, pastels, etc.
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Graphics
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11:15 am
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Jewelry
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11:45 am
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Photography, Paper and Fiber Arts, wearable and decorative |
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1:00 pm
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Sculpture and Crafts (wood, leather, glass, etc.)
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1:30 pm
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Ceramics |
How do I install Adobe Acrobat Reader?
The Adobe PDF Reader is available free from Adobe by clicking here.
Please recap my responsibilities...
Screening in person:
- Follow schedule of jury times
- Pay $20 fee at Registration Desk
- Attach application to art works
- Price all art works presented
Screening by mail or online:
- Forward application so it is received by January 22, 2008
- Include the$20 fee
- Provide 4 images of your art and 1 of your booth
NOTE: If you apply by mail or online you will receive an email confirming receipt of your application.
Exhibitor Information
- The show site is located outdoors on the beautiful grounds of West Valley College, on Fruitvale Avenue, Saratoga California,on Sunday, May 4th 2008 from 9AM to 5PM.
- There will be no rain/contingency plan - the show will go on so plan your booth accordingly.
- A limited number of double booths and corner booths are available at an extra charge.
- Photo ID is required.
- Check-in and booth setup begins at 7:00am on the Saturday before the Show. Every artist will have a specific booth assignment. Assignments are made at the discretion of the show.
- All artists must be present on site during the entire show.
- No electricity is provided for booths.
- Artists must comply with all safety requirements, and vehicles must be parked only in designated areas.
- Security is provided from 6am Sunday until the close of the show. No art can be left at the show site until 6am Sunday morning.
Artist Relations Services
An Artist Hospitality Tent serves complimentary continental breakfast, lunch, and beverages. Parking, booth signs, promotional postcards, exhibitor identification badges, booth sitters, and hotel referrals are provided.
I still have a question. Who should I contact?
Email your questions to Artists@SaratogaRotary.org or contact us at 408-725-2434
Thank you for your interest in the 2008 Saratoga Rotary Art Show.
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